• It is good if the room has daylight, with the possibility of darkening out the space if a projector or large screen is  required. It is good to provide as much daylight as possible to keep participants energised.
  • Make sure to provide enough fresh air during longer events and to keep the temperature comfortable.
  • The space should be neutral, without political or business connotations, so that all participants feel included and accepted.
  • Ideally there is no background noise and there is a good acoustic for discussions to take place at plenary level, in groups and amongst individuals without any disturbance
  • The room should be able to accommodate all participants comfortably.
  • The room should allow modularity so that tables and chairs can be moved..
  • The space should allow for group work and plenary sessions, and have enough room to stand, walk around and mingle.
  • The perfect space provides a sense of cosiness, where people feel at easy and can be themselves.
Choosing the location